Tuesday 9 June 2015

Committee Meeting Minutes

Committee Meeting 04/06/15

In Attendance: Tegwen Hammersley, Max Brown, Rosie Cook, Thomas Irving, Tom Parker, Patrick Clarke-Williams, Elly Brine.

1. Are we going to do GIAG again? If so, when and what?
  • Tegwen’s proposal: have it during the second week of term.
  • There will be Impact, Changeling and boardgame sessions.
  • The application has already been sent off.

2. Fresher’s Fair. Where will it be, and who will be there?
  • It will be in the James Dining Room.
  • Various people will be on shifts to run the stall. Tegwen, Rosie, Max, Elly (globophobia allowing), and Thomas are all willing to take these shifts.

3. First Convention. Should we have a more structured layout of events with a timetable? Activities for newbies? Should times of games be announced beforehand with an online sign-up? Should there be boardgames of Sunday when LARP is going on?
  • We ask people at socials and via email if they would like to run something, then put a timetable together based on that. 
  • There will be cardgames and LARP sessions for newbies. 
  • There will be an online sign-up with priority for newbies. Some spaces will be left free. 
  • Boardgames will be on Sunday.

4. When will tabletop day and the WTS megagame be next term?
  • Tabletop day will be the Saturday of Week 7.
  • The WTS megagame will be Saturday of Week 6.

5. Are there still things running over the summer? If so, what?
  • There is a summer LARP. Anything else (tabletop games etc) will have to contact if they require room bookings).
   
6. Missing boardgames. What are we going to do about it? Should we report it as a crime?
  • Cannot report as a crime as it is now too late and would lead to inconveniences.
  • Missing boardgames will be replaced as soon as we are given a budget from YUSU.
  • In future, we will create a system for borrowing boardgames at convention involving a sign-out list and a responsible person.

7. Movie nights. Should we have these? If so, when?
  • Potential plan to run these once a month with three ‘taster sessions’ to gauge interest.

8. Socials. At the moment, ours are relatively low-key. How can we make them more popular?
  • The first few socials for next term will be ‘Fresher Friendly’ with lots of encouragement for newbies to return.

9. GM workshop. Will we have one? If so, what will be involved?
  • We will ask people if they are interested in the idea of GM buddies to help new GMs find their feet when it comes to running games.
  • Games where half of the players are Freshers and half are non-Freshers will be encouraged.

10. Logo competition?
  • Yes!
  • Funding has already been requested.
  • New logo should be kept somewhat in-line with the old one.
  • Merchandise could then be made from the new logo.
  • Deadline will be the end of August.

11. Facebook page?
  • Yes!

No comments:

Post a Comment